HR and operations manager, Malaysia

Eco-Business is looking for a passionate and motivated individual with strong operational and HR skills to join our growing team as our HR and Operations Manager, based in our Kuala Lumpur office.  

The role 

Reporting to the Managing Director, you will be responsible for the operations and HR functions of the Malaysia office and also support the wider regional team. 

The role requires the individual to possess an excellent track record in administration, operations and human resources skills and competencies. You must have an excellent work ethic, be disciplined and work to tight deadlines, be a team player. You should have good people skills, high level of empathy, able to build and nurture relationships for the success of the organisation. A keen interest in sustainable development and how it relates to the business world would be an advantage.   

Key responsibilities include: 

• Providing administrative support to the Management team in the day-to-day operations of the Malaysia business and the wider regional organisation 

• Support in the operations and execution of Eco-Business projects and events in Malaysia and the wider Asia region 

• Supporting the Managing Director on human resources-related strategy, recruitment process, talent acquisition and retention 

• Supporting the Management team to prepare, consolidate business reports, presentations and documents, coordinate with related parties for complete information in a timely manner 

• Supporting the Management team to draft and publish policy documents that exemplify good governance and in compliance with all the countries that we operate it 

• Support team members in vendor registrations and procurement when required 

• Ensure all internal and external communications are handled properly and in compliance with company guidelines  

• Schedule appointments and coordinate arrangements for meetings and interviews. 

• Manage the KL office and day to day administrative needs 

Travel Management 

• Responsible for team travel management (if any). Update and share booking resources, guidelines, updated policies & regulations, process & procedures. 

• Monitor the travel arrangements to ensure compliance with group travel policy. 

• Responsible for visa application and provide relevant support for employee oversea travel. 

• Any other travel support. 

Required experience:  

• At least 5 years of relevant working experience. 

• Proven track record in administration, HR, operations and event management experience 

• Strong time management skills, a master of prioritization and multitasking 

• Excellent communication skills, in written and verbal English. Additional Asian languages will be viewed favourably 

• Highly proficient in MS Office applications, in particular excel spreadsheets and data management  

• Proactive, anticipating the Management team’s needs 

• Highly efficient, organized, with exceptional attention to detail. 

• Resourceful, finding pragmatic ways to get things done. 

• Exhibit high professionalism, dependability 

• Autonomous, requiring minimal oversight. 

• Excellent interpersonal skills with a sense of humour and a strong work ethic to contribute to the success of a dynamic organisation 

• Passion for and knowledge of the Eco-Business brand 

All shortlisted applicants will be required to do a writing test and/or video test before proceeding to interviews. 

To apply, please send an email with your CV and a cover letter to Natasha van Cuylenburg (natasha.vancuylenburg@eco-business.com) and Jessica Cheam, Managing Director, jcheam@eco-business.com . 

Immediate availability is favourable. 

We look forward to receiving your application! 

 About us  

Established in 2009, Eco-Business is an independent media and business intelligence company dedicated to sustainable development and ESG performance.  

We publish high-quality, trusted news and views in multimedia formats on business and policy developments around the world with a sustainability and ESG-focused lens. Our platform features more than a decade-long archive of information on sustainable development issues in the region and globally.  

Its content is categorised and searchable by the 17 UN Sustainable Development Goals (SDGs) and core sustainability topics, and it also provides a key platform for individuals and organisations to publish jobs, events, press releases, and research.  

We provide research and consulting on wide-ranging issues which create strategic value for our partners and clients. We also own and create thought-leadership platforms which inform policymaking, improve business practices and foster collaboration among different sectors.  

Over the past decade, our stories and initiatives have gained international recognition and won multiple regional and international awards. We are guided by the sole objective of generating positive impact for society and the environment.  

Eco-Business is headquartered in Singapore, with a presence in Kuala Lumpur, Manila, Jakarta, Beijing, Hong Kong, and correspondents in major cities across the region.   

Our partners include the world’s biggest brands, Fortune 500 companies, MNCs, governments, multilateral institutions, civil society organisations, and philanthropic foundations that are aligned with our values and mission.